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How a Marketing Agency Hired A Full-Time Admin Assistant for $900/mo

Learn how our clients utilize Shepherd to hire top overseas talent.
Success Stories is a regular series all about the talent our clients hire via Shepherd and how much they cost. New here? Shepherd is a headhunter agency that helps small businesses hire top overseas talent for 80% less than US equivalents.

Editors note: some customers prefer not to be named, so we’ve purposefully removed their company name in this article. We’re their secret weapon :-)

What does this client’s business do?

The client is a marketing agency based in Vancouver. They help various brands expand their market by engaging Chinese language viewers through their intuitive digital marketing, media, and PR campaigns.

Who was hired and what was their role?

The client was looking for a highly organized admin assistant who would report to their Director of Operations. They needed someone who has at least a basic knowledge of digital marketing and copywriting, or could easily learn it. Like most admin assistants, the candidate they were looking for must know how to use collaboration tools such as Google Drive, Slack, and Notion.

At Shepherd, we helped them hire their new admin assistant, Eugene Rostata. His work responsibilities include:

  • Data entry and CRM
  • Scheduling and facilitating team meetings
  • Administration and organization: Google Drive, Notion, spreadsheets
  • Organizing daily schedules and sending reminders
  • Operations software administration
  • English proofreading
  • Preparing translation sheets

What is the salary of the individual they hired?

Gene now works full-time in the client’s time zone for $900 USD/month.

What was the candidate’s background prior to being hired?

While it is not required, it helped that Gene had an understanding of Chinese/Mandarin languages. This is because of his background as an “English as a second language” (ESL) teacher to Chinese, Korean, and Japanese students. He also has extensive experience working as a VA for almost a decade, working with diverse nationalities.

Gene’s career record also shows that he is fit for the role. Aside from his background as a VA, he has also gained experience in marketing, project management, and even web development. In addition, he is adept at managing customer, client, and employee relations. Just like what the client is looking for, he’s also adept in using various CRM tools including Salesforce, Infusionsoft, ActiveCampaign, and Zoho.

Above all his skills and being customer-oriented, what made Gene stand out from other candidates was his resourcefulness, initiative, and positive outlook in life.
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