Not knowing what to delegate can have major consequences. You could end up hiring the wrong person or waste time doing tasks that could've been done by someone else.
In this post, we'll help you identify what tasks to assign — and how to choose the right person for the job.
Let's jump right in:
Knowing what to delegate begins with an audit of your tasks. This process helps you see where and how you spend your time. It's also a great way to check for timesucks or activities that don't contribute to your overall business growth.
Get a notepad or open a document on your computer. List everything that you do throughout the day, from work-related tasks to personal chores. Take note of each task’s duration, too.
Do this for a week — or up to a month, if you like — to get a good grasp of what takes up most of your time.
Once the week is up, take your list and review:
Are there any tasks that you don’t like doing or aren’t particularly good at? This is a great opportunity to delegate these tasks!
If you're still having a tough time sorting out your tasks, try using the Eisenhower Matrix. It's a time management tool that helps you prioritize tasks according to importance and urgency.
Based on the Eisenhower Matrix, you should be doing Q1 tasks, while scheduling enough time for important but not urgent (Q2) tasks. Tasks under Q3 should be delegated or automated, while Q4 tasks should be taken off your plate completely.
Once you determine the tasks that you can delegate, it’s time for step 3: finding the right person to do the job.
What type of assistant do you need to hire based on the tasks that you want to delegate? Do you need a generalist or someone with a more specific skill set?
Here’s how to decide:
Review your delegable tasks and see if you can find a pattern. Are they mostly administrative, like data entry or file management? Do you need help accomplishing personal errands like scheduling a visit to the dentist or booking flights? Or maybe the tasks fall under a certain skill or theme like finance, design, or content creation?
They can help you complete a variety of small but time-consuming tasks for your business like:
Executive assistants can help you complete daily tasks like appointment setting and email management. Aside from work-related stuff, you can also delegate more personal tasks to an EA, like booking a flight, paying your bills, or ordering birthday gifts for family members.
See a skill pattern or theme in the tasks that you need to delegate? Hire someone with the right skill set. For example, if you see a lot of finance tasks, you might need to hire an accountant, or if you need lots of help with your Youtube channel, a video editor might make more sense versus hiring a general VA.
Now that you know what tasks to delegate and who to assign them to, the only thing left to do is to decide whether you need to hire a full-time assistant, a part-timer, or a freelancer.
Take a look at the frequency of the tasks and ask yourself:
If your answer is yes to any of these questions, hiring a full-time remote employee is your best bet.
On the other hand, if the workload varies from time to time, or you just need help with a few short-term projects, you might be better off hiring a part-timer or freelancer.
And there you have it: 4 easy steps to determine what tasks to hand off to a remote assistant!
We hope that this simple but effective process helps you zero in on the tasks that you need to delegate, hire the best person for the job, and ultimately buy back your time.
To learn more about the art of delegation, sign up for our free course, The Delegation Leap. You'll get proven tips on how to:
You should avoid delegating tasks that need your specific expertise or level of authority. It's also best to personally attend to urgent and important tasks that directly impact your business.
Start by doing an audit of everything you currently do. If the task can't be automated or eliminated from your schedule but doesn't need your specific expertise, you should assign it to someone else.
You can delegate a wide range of tasks to remote Filipino talent. Here are some examples of the tasks that you can delegate:
A task should be delegated if :